Open Positions

Position: Logistics & Operations Coordinator

About the Position

Mary Square is seeking a driven and accomplished Logistics & Operations Coordinator to join our growing team. This role requires a dynamic, results-oriented individual who can handle a fast-paced environment and react quickly to changing needs and objectives.

What You’ll Be Doing:

International Logistics

  • Track all purchase orders in China and India to confirm ready dates and ship dates
  • Manage & update shipping schedule with all purchase orders place and containers booked
  • Consolidate purchase orders into containers and secure booking from overseas
  • Track all shipments on internal documents
  • Track Key Account product and delivery dates
  • Add info to Shipping Schedule in Google docs, especially total CBMs for container building
  • Create & update container arrival report and keep it up to date
  • Build containers and shipments in Apprise ERP
  • QC reports from China/India (check shipping labels/tickets)

Domestic Warehouse Logistics

  • Check Fulcrum WMS for all shipments that were built in Apprise ERP
  • Assist receiving containers and troubleshoot as needed

Key Account Order Logistics

  • Update Key Account shipping document & orders in production document
    • Once In Pick, update Key Account Shipping Google doc
    • Once shipped, update Key Account Shipping Google doc by moving to ‘Shipped’ tab
    • Once shipped, also update Key Account Orders in Production Google doc by moving to ‘Shipped’ tab
    • Once product arrives and allocates, email Nicole for approval to put any order In Pick
  • Review Key Account inspection reports and log approvals/notes into the Shipping Schedule document
  • Review Key Account packaging spec as needed for accuracy
  • Track all Key Account shipments on Shipping Schedule document
  • Order, send, and track files for custom tickets and carton/shipping labels for Key Account
  • Create order imports
  • Follow all correspondence for approvals, product info (item #, UPC, inner, case, ticket placement) carton labels, inspections, etc.
  • Coordinate Key Account shipping priorities with 3PL warehouse
  • Advise Key Account Coordinator of changes in shipping that would require customer notification, ship extension, etc.  
  • Create imports for all Edenborough orders, release holds, pick orders

Sample Request Management

  • Once shipped, update Key Account Shipping Google doc by moving to ‘Shipped’ tab
  • Provide updated ship dates to Key Account Coordinator as they change
  • Add info to Shipping Schedule in Google docs, especially total CBMs for container building
  • Receive all samples for all brands into Apprise
  • Track showroom & rep samples to mail them out to the showrooms and reps

    What We’d Like to See in You

    Required

    • 3+ years of experience in relevant role
    • Experience working with a cross-disciplinary team in a highly collaborative environment with diverse perspectives and expertise
    • Proficiency in Microsoft Office programs
    • Excellent Excel skills
    • Ability to embrace challenges and inspire new ways of thinking and approaching design problems while able to move quickly to prove out ideas
    • Strategic problem-solving skills
    • Excellent written and verbal communication skills
    • Curiosity, humility, and a passion for doing great work
    • A flexible personality that can thrive in a fast-paced environment
    • Ability to learn new technology, like Apprise ERP, quickly

    What You’ll Get From Us

    • An opportunity to grow and evolve your career while working in a fun, and dynamic environment
    • Experience working with creative and motivated people
    • 401K and health coverage

    How to Apply

    Email your resume to ehaines@marysquare.com with a resume and cover letter attached to the email. Please use subject line "Application: Logistics & Operations Coordinator".